Creates a trip by chat
The employee tells AeonX IQ where and when they are travelling. It creates the trip request.
AeonX IQAeonX IQ, the AI assistant inside Xpense
AeonX IQ is part of Xpense. Employees create trips and log expenses by chat, approvers get a summary and a rating on each report, and the same assistant works on WhatsApp.
What AeonX IQ does
Logs an expense by chat
The employee describes what they spent. AeonX IQ logs the expense.
AeonX IQSummarises expense reports
AeonX IQ writes a summary on each expense report for the approver.
Works on WhatsApp
The same assistant works on WhatsApp: file expenses and create trips by chat.
On WhatsAppYou stay in charge
It asks before it creates anything
AeonX IQ does not act on its own. When you ask it to log an expense or raise a trip, it shows you what it is about to create and waits. Nothing is created or submitted until you confirm.
In the mobile app AeonX IQ has its own Chat tab. You can type, send a photo or a PDF of a bill, or use the voice mode.
More about AeonX IQWhat it can look up and help with
Your trips, expenses and reports
Ask AeonX IQ to list your trips, your expenses or your reports.
A policy check on an expense
Ask it to check an expense against policy.
Help for approvers
It helps approvers with trips and reports.
Summaries
Summaries appear on expense reports, advances and trips.
For approvers
Smart Approver: a rating and a reason
Smart Approver gives each submitted report a green, amber or red rating, with a reason. The approver sees the rating beside the report.
The rating is something to read. The approver still opens the report and decides.
WhatsApp
File an expense or raise a trip from a chat
An employee types what they spent, or sends a photo of the receipt, and the expense is logged. A trip is raised the same way, with one message.
Approvers are reached on WhatsApp too. The approval request arrives with a link that opens it in Xpense.
Xpense on WhatsApp-
An illustration of the WhatsApp chat, with demo data.
Receipts
Receipts read automatically, duplicates flagged
Receipts are read automatically using OCR, so the employee checks the claim instead of typing it.
Duplicate detection flags a receipt that matches one already submitted.
Receipt reading-
A possible duplicate, flagged.
Control
Switched on per company, and metered
AI features are switched on per company from an AI control plane. A company that does not want them leaves them off.
AI usage is metered, with plans and budgets. Policy checks are separate from all of this: they are rule-based and apply the rules you set.
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A sample expense policy, shown with demo data.
For your own AI tools
Xpense MCP server
If your company already uses an AI assistant or builds its own agents, they can work with Xpense through the Model Context Protocol.
An MCP server
Xpense has an MCP server, so AI assistants and agents that speak the Model Context Protocol can work with Xpense.
The employee's own access
Every MCP call carries the employee's own sign-in token and is bound to one company. An assistant can do only what that employee can do.
Xpense operations
The tools cover Xpense operations such as trips, expenses, advances and reports.
Xpense MCP server
An assistant working with Xpense, as the employee
An assistant that speaks the Model Context Protocol works with Xpense through the MCP server. Every call carries the employee's own sign-in token and is bound to one company, so the assistant can do only what that employee can do.
Questions about AeonX IQ and AI
What is AeonX IQ?
AeonX IQ is the assistant inside Xpense. An employee can create a trip or log an expense by chatting with it.
What does AeonX IQ do for approvers?
AeonX IQ writes a summary on each expense report, so the approver can read the summary before opening the report.
Does AeonX IQ work on WhatsApp?
Yes. The same assistant works on WhatsApp, where employees can file expenses and create trips by chat.
Can AeonX IQ create something without asking me?
No. AeonX IQ asks you to confirm before it creates or submits anything.
How do I use AeonX IQ in the mobile app?
It has its own Chat tab. You can type, send a photo or a PDF of a bill, or use the voice mode.
What can I ask AeonX IQ?
It can list your trips, expenses and reports and check an expense against policy. It also helps approvers with trips and reports.