Xpense

Receipt OCR for expense claims, with duplicate detection

The employee takes a photo of the receipt. Xpense reads it, the employee checks what was read, and a receipt that was already submitted is flagged.

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Receipts that read themselves A receipt is photographed and read, checked by the employee, and a duplicate is flagged. Shown with demo data.
How it works

From the photo to the claim

  1. Photo

    Take a photo in the app, or send it on WhatsApp.

  2. Read

    The receipt is read automatically (OCR).

  3. Check

    The employee checks what was read and submits.

  4. Duplicate check

    A receipt already submitted is flagged.

Review

The employee stays in control of what is filed

Reading the receipt does not submit the claim. The employee sees what was read, corrects it if needed and submits. On submission the claim is checked against your policy.

  • Still from an Xpense product video, with demo data: a new expense with the fields read from the receipt, ready to submit
    The employee checks what was read, then submits.
Duplicates

The same bill twice is flagged

Duplicate detection is part of receipt reading. When a receipt matches one that was already submitted, the claim carries a duplicate flag for the reviewer to look at.

  • Still from an Xpense product video, with demo data: two matching receipts, the second marked as a possible duplicate
    A possible duplicate, flagged.
Tax details

GST details go with the claim

GST details are captured and validated when the claim is submitted, and they are included in report exports.

  • Still from an Xpense product video, with demo data: an expense with the vendor GSTIN validated and the tax amounts listed
    GST details on the claim.

In the app

  • Xpense app: unreported expenses with receipt thumbnails and a duplicate flag
    Unreported expenses, with a duplicate flag.

Questions about receipts

Does Xpense read receipts?

Yes. Receipts are read automatically using OCR. The employee checks what was read and submits the claim.

What happens if the same bill is submitted twice?

Receipt reading includes duplicate detection, so a receipt that matches one already submitted is flagged.

How is mileage claimed?

Mileage is calculated from the route and the rate for your vehicle.

Does Xpense capture GST details?

Yes. GST details are captured and validated when the claim is submitted, and they are included in report exports. HSN and TDS masters are maintained in Xpense.

Can an expense be filed without opening the app?

Yes. An employee can file an expense by WhatsApp chat. If they send a photo of the receipt, it is read for them.

All questions

See Xpense on your own travel and expense process.

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