GST details
GST details are captured and validated at submission and included in report exports. HSN and TDS masters are maintained in Xpense.
Expense management with SAP integration: approved reports, posted to SAP
When an expense report has been approved, Xpense posts it to SAP with GL mapping. Finance does not re-enter the report.
The flow
Claim, approval, posting
Claim
The employee files the claim. It is checked against your policy on submission.
Approval
The report goes through your approval levels.
Posting
The approved report is posted to SAP, with GL mapping.
What is posted
Approved expense reports, with GL mapping
Xpense posts approved expense reports to SAP. Only approved reports are posted. A report that is still with an approver stays in Xpense.
Posting uses GL mapping, so an expense lands on the GL account that its category is mapped to.
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Expense categories mapped to GL accounts.
Company structure
Your structure carries across
Xpense holds multi-entity structures: company groups, companies, business units, plants, cost centres and projects. Trips and claims are raised against that structure.
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Group, company, business unit, plant and cost centre.
Also for finance
Available
Tally voucher export
Tally voucher export is available.
Store utility bills as vendor invoices
Approved utility bills post to SAP as vendor invoices.
Utility billsA log behind every posting
Approvals and actions are logged, so the report that was posted has its approval history with it.
Customer story
Xpense across more than one SAP landscape
The Raymond customer story describes Xpense working across more than one SAP landscape. The story page has the video.
Raymond customer story
How Raymond rolled out Xpense, in a short video from AeonX Digital.
Read the Raymond storyBuilt by AeonX Digital, an SAP Gold Partner
This is a company credential of AeonX Digital. It is not a certification of the Xpense product.
Questions about SAP and exports
Does Xpense post to SAP?
Yes. Xpense posts approved expense reports to SAP, with GL mapping.
What is posted, and when?
An expense report is posted after it has been approved. Reports that are still waiting for approval are not posted.
Does our company structure carry into Xpense?
Xpense supports multi-entity structures: company groups, companies, business units, plants, cost centres and projects.
Are GST details part of what finance receives?
Yes. GST details are captured and validated at submission and included in report exports.
We use Tally. What is available?
Tally voucher export is available.
Is AeonX Digital an SAP partner?
Yes. AeonX Digital, which builds Xpense, is an SAP Gold Partner.