Mobile app
The Xpense app runs on Android and iOS. Employees raise trips and file expenses from it.
Get the appOne travel and expense platform for the trip and the claim
Xpense covers a business trip from the request to the reimbursement. The same employees, policies, company structure and approval levels run through every area.
The product areas of Xpense
Pick an area to see what it does and what it looks like.
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Expenses
Expense claims, receipts and policy checks
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Travel
Trip requests, flight booking and domestic hotel booking
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Air ticket booking
Flight search, policy check, ticketing and cancellation
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Approvals
Multi-level approval workflows, approval and action logs
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Advances
Advances, petty cash and settlement
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Reports
Dashboards, report exports and GST details
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Utility bills
Utility bills for stores: filing, approval and posting
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AeonX Prepaid Card
A prepaid card for employee business spend
One record
How a trip moves through Xpense
Trip request
The employee raises a trip. Travel policy and city-class limits apply.
Booking
Flights are searched and booked inside the request, within policy.
Expenses
Claims are filed from the app, the web or WhatsApp. Receipts are read automatically.
Approval
Each claim is checked against policy and approved level by level.
Posting
Approved expense reports are posted to SAP, with GL mapping.
Your organisation
Set up the way your company is organised
Xpense holds your company groups, companies, business units, plants, cost centres and projects. Employees sit in that structure, and approval workflows are configured per module and per company.
Access is role-based, so each person sees the trips, claims and reports that their role allows.
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The employees list in the portal, with demo data.
Across every area
AeonX IQ
The assistant inside Xpense. Create a trip or log an expense by chat.
AeonX IQ and AIDashboards
Finance, managers and the travel desk each have a dashboard.
ReportsLogs and timelines
Approvals and actions are logged. Every trip, expense and advance has a timeline.
SecurityAdvances and settlement
Advances and petty cash are tracked through to settlement, in more than one currency.
AdvancesXpense MCP server
AI assistants and agents that speak the Model Context Protocol can work with Xpense.
MCP serverQuestions about the product
What is Xpense?
Xpense is the travel and expense management platform from AeonX Digital. It covers trip requests, flight and domestic hotel booking, expense claims, approvals, advances and reports, with a mobile app for Android and iOS.
Which parts of the process does Xpense cover?
A trip starts as a request and is booked inside Xpense. Expenses are filed, checked against your policy when they are submitted, and approved level by level. Approved expense reports are posted to SAP.
Can Xpense handle a group with several companies?
Yes. You can set up company groups, companies, business units, plants, cost centres and projects. Approval workflows are configured per module and per company.
Who uses Xpense inside a company?
Employees raise trips and file claims, managers approve, and finance reviews and posts. Access is role-based, and there are dashboards for finance, managers and travel.
Is there a video of the product?
Yes. The product tour and the shorter feature videos are in the video library. They are recorded with demo data.