Travel and expense in one place, from booking to reimbursement.
Xpense is travel and expense management software from AeonX Digital. Employees raise a trip, book the flight and file their expenses in it. Finance sets the policy, approves by level and posts approved reports to SAP.
Every claim is checked against the policy you set, at the moment the employee submits it.
2
Approval by level
The claim moves through your approval levels. An approver who is away can delegate, and a waiting approval gets a reminder.
3
Dashboards
Finance, managers and the travel desk each have a dashboard for what is theirs to watch.
4
A log of every action
Approvals and actions are logged, and each trip, expense and advance keeps its own timeline.
Travel
Book the trip where you approve it
A trip starts as a request: the purpose, the dates and where the employee is going. Your travel policy and city-class limits apply to it.
The employee searches flights inside the request, and each fare is checked against the policy. After approval the ticket is issued and stays on the trip. Domestic hotel booking is available too.
Employees file from the mobile app, from the web, or by chatting on WhatsApp. A photo of the receipt is read automatically, and a receipt that was already submitted is flagged as a duplicate.
Mileage is calculated from the route and the rate for the vehicle. GST details are captured and validated when the claim is submitted.
You set the policy once. Xpense checks each claim against it when the claim is submitted. The check is rule-based.
Approval workflows have as many levels as you need and are set per module and per company. The approval request also arrives on WhatsApp, with a link that opens it in Xpense.
When an expense report is approved, Xpense posts it to SAP with GL mapping. Your company groups, companies, business units, plants and cost centres are set up in Xpense.
Tally voucher export is available. Advances, petty cash and settlement are tracked from the request to the settlement, in more than one currency.
Xpense is the travel and expense management platform from AeonX Digital. It covers trip requests, flight and domestic hotel booking, expense claims, approvals, advances and reports, with a mobile app for Android and iOS.
Which parts of the process does Xpense cover?
A trip starts as a request and is booked inside Xpense. Expenses are filed, checked against your policy when they are submitted, and approved level by level. Approved expense reports are posted to SAP.
Can employees book their own flights?
Yes. They search flights inside the trip request, and each fare is checked against your travel policy. After approval the ticket is issued and stays on the trip.
Does Xpense read receipts?
Yes. Receipts are read automatically using OCR. The employee checks what was read and submits the claim.
When is a claim checked against policy?
When it is submitted, before it reaches an approver. Every claim is checked against the policy you have configured.
What is AeonX IQ?
AeonX IQ is the assistant inside Xpense. An employee can create a trip or log an expense by chatting with it.
What is the Xpense MCP server?
The Model Context Protocol (MCP) is an open standard for connecting AI assistants and agents to business systems. Xpense has an MCP server, so assistants and agents that speak the protocol can work with Xpense.
Does Xpense post to SAP?
Yes. Xpense posts approved expense reports to SAP, with GL mapping.
What is the AeonX Prepaid Card?
It is a prepaid card for employee business spend. The card is issued and managed from Xpense.
How is Xpense priced?
Xpense is priced per user, by custom quote. AI usage is metered separately, with plans and budgets.
